Our client is seeking a detail-oriented Office Assistant
to provide administrative and clerical support to their Human Resources and executive teams. This entry-level role is ideal for someone who is organized, proactive, and eager to contribute to a professional, well-run office environment.
This position is primarily based in one office location, with local travel once per week
to a second nearby office to assist with document management and general administrative needs.
Job Summary
The Office Assistant supports day-to-day office operations through scheduling, filing, recordkeeping, communications, and coordination activities. The role may also include occasional administrative support for senior leadership.
Key Responsibilities
Administrative & Office Support
- Provide general administrative support to the HR team
- Answer and route incoming calls; greet and assist visitors professionally
- Maintain employee birthday and anniversary lists and assist with related communications
- Coordinate internal communications and company announcements
- Order, organize, and maintain office supplies and company materials
- Ensure common areas and break rooms are stocked and organized
HR & Recruiting Support
- Assist with scheduling interviews and coordinating interview logistics
- Support candidate communication throughout the hiring process
- Facilitate background checks and drug/alcohol screenings for new hires
- Update HR compliance trackers and assist with time-off reporting
Records & Document Management
- Scan, organize, and digitally file company documents and employee records
- Travel locally once per week to assist with document scanning and filing at a secondary office
Technology & Equipment Coordination
- Coordinate with IT to support setup and assignment of phones, tablets, and laptops
Additional Support
- Attend meetings as requested
- Assist across departments as needed
- Perform other related duties to support smooth daily operations
Required Qualifications
- 1–2 years of administrative or office support experience preferred
- Strong organizational skills with excellent attention to detail
- Clear written and verbal communication skills
- Dependable, professional, and able to manage multiple priorities
- Proficient in Microsoft Office (Word, Excel, Outlook) and adaptable to new systems
- Ability to maintain confidentiality and handle sensitive information
- Willingness and ability to travel locally between office locations
Preferred Qualifications
- Prior experience supporting HR or executive teams
- Experience with general office equipment and administrative processes
- Exposure to coordinating small office events or staff activities
- Valid driver’s license and reliable transportation
