Our client, a well-established and growing service-based company, is seeking a hands-on Operations / HR Coordinator
to join their team. This is a great opportunity for someone who is highly organized, QuickBooks-savvy, and enjoys wearing multiple hats in a fast-paced, team-oriented environment.
About the Role
This position blends operations, office administration, and HR coordination
. You’ll play a key role in keeping day-to-day back-office functions running smoothly while helping improve and scale internal processes. You’ll work closely with leadership and cross-train across multiple functions.
Key Responsibilities
Operations & Office Support
- Cross-train with office leadership to support customer calls and scheduling/dispatch
- Enter new jobs and updates into the CRM system
- Assist with contract administration for commercial and non-commercial service projects
- Support the development and documentation of technician training materials
Light Accounting Support (QuickBooks)
- Partner with the bookkeeper to monitor A/P and A/R
- Assist with general accounting and administrative tasks as needed
General Office / HR Support
- Assist with onboarding and basic compliance activities
- Support special projects and other duties as assigned
Ideal Candidate Profile
- 3+ years of experience in operations, office administration, or a similar role
- Strong working knowledge of QuickBooks , payroll systems, and standard office software
- Experience with construction billing and progress invoicing preferred
- Familiarity with HR processes including onboarding, compliance, and employee support
- Exposure to prevailing wage and LCP Tracker reporting is a plus
- Highly detail-oriented, dependable, and communicative
- Proactive, adaptable, and comfortable figuring things out independently
- Ability to work on-site in an Orange County office environment
Why This Opportunity?
- Small, collaborative team where your contributions matter
- Supportive leadership and hands-on mentorship
- Stable organization with long-standing customer relationships
- Opportunity to grow with a company that values initiative and accountability
